SAMPLE COPY OF A HANDING OVER NOTE FOR FOURTH ENGINEER. 
M.T. Vessel Name
PORT- SUEZ DATE- 01/11/2016
GRT-29168, built- South Korea, chemical ship type -2, main engine- MAN B&W 6S50MC-C,
DURING UMS
If you are on duty, call to bridge at 18:00 hrs and put on UMS mode.
At 2200 to 2300hrs make safety round and inform bridge every 15 minutes during the rounds as no dead man alarm in engine room. At present E/R Kept manned
PUMPS
All pumps working satisfactorily.
All maintenance jobs done according to PMS (PLANNED MAINTENANCE SCHEDULE)
During my contract period following pump overhauled:-
- Main cooling sea water pump no 1
- Main cooling sea water pump no 2
- Sludge pump
- Oily Bilge pump
INCINERATOR
Incinerator is working satisfactory. But during burning garbage sluice door is malfunctioning sometime due to air cylinder seal leaking.
Burning of garbage must be recorded to GARBAGE INCINERATOR LOG for Chief Officer’s record in ECR computer. COMMON FOLDER.
Burning of sludge must be done whenever is possible/allowed. All oil transfer and burning activities should be recorded and chief engineer to be informed. Have to maintain the daily ER sounding book.
SEWAGE SYSTEM
Sewage and Vacuum system are in good working order.
Recently received spares and all cabin vacuum related problem solved.
Gamazyme 700FN to be added weekly in one of the toilet (STBD/PORT) side to maintain aerobic bacteria in the system..
Both vacuum pumps are in good condition.
Before arrival in port Close SEWAGE OVER BOARD VALVE and put a seal and lock. Seal number must be recorded to ER daily logbook and seal log book including date.
Sewage holding tank to be used during the port and anchorage stays
Note- sewage plant & sewage holding tank should be flushed with sea water at appropriate intervals
WATER MAINTENANCE TEST
Water analysis for Boilers and Cooling water should be done regularly. Water proof should be filled up every day to record the analysis. And should generate the final report at every month end. Have all files in ECR computer common folder. Called "water proof" Boiler water p –alkalinity found to be low in both boiler due to heavy exchange of feed water during tank cleaning operation.
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CHEMICALS
Inventory of chemical is taken at the end of every month. Same report to be given to 2nd engineer for PMS update, any chemical needs must be discussed with the other engineers and requisition to be raised thereafter.
BOILERS
Composite boiler water washing for both economizer and fire side last carried out on 13 oct 2016 Boiler swirler, burner, flame eye routine maintenance done 13 oct 2016 Before every port arrival and departure, composite boiler nozzle, flame eye, sight glass and electrodes to be cleanedAuxiliary Boiler now operated in emergency mode
Auxiliary boiler nozzle and swirler cleaned on 28/10/2016. Aux. boiler Chemical dosing pumps is faulty not functioning already ordered new one. Waiting to receive. Careful attention to be paid for the tank level as pump should not run dry.
Blow down should be carried out regularly for both the boilers
COMPRESSOR
Both main air compressors running good done all routine as per PMS.
Air filter recently received not of correct size. Same noted to C/E. Topping air compressor working satisfactory sump cleaning and oil change routine done in AUG 2016. Service Air Compressor oil filter, air filter, oil separator, belt, all renewed and oil cooler cleaned (AUG 2016), as per the PMS, working good.
FIRE FIGHTING AND LIFE SAVING EQUIPMENT
Fourth engineer is in charge for proper maintenance of fire extinguishers/fire hoses hydrants, foam applicators and EEBD in engine room.
Monthly inspection of fire extinguishers should be done and recorded, any abnormality to be reported to chief officer.
SATURDAY ROUTINE
Funnel flaps to be tired out
Engine Room vent fan flaps to be tired out
Emergency air compressor to be tired out. And to maintain emergency air bottle pressure
Incoming 4th engineer Outgoing 4th engineer
Chief Engineer
BON VOYAGE AND BEST OF LUCK